Grow Administrative Assistant

Grow Administrative Assistant
..
US-MI-Warren
Steven Weber

 

Position:

Grow Administrative Assistant

Department:

Cultivation

Location:

Warren, MI Grow Facility

FLSA:

Non-Exempt

Reports to:

General Manager of Operations

 

Purpose

The Grow Administrative Assistant is responsible for supporting and assisting the cultivation facility.  This role will independently and collaboratively provide a full range of administrative, clerical, and office support to the General Manager of Operation, leadership, and the entirety of the cultivation facility. This position must fulfill their role with efficient productivity and accuracy.  The Grow Administrative Assistant role must lead and participate in their job with professionalism and safety, consistently.  This position will report to the General Manager of Operation, along with supporting the administrative requests from leadership of the cultivation facility.

 

Essential Duties

 

Procedures & Tasks:

  • This role will be responsible for prompt availability, support, and assistance to the General Manager of Operation and leadership of the cultivation facility.  These duties include but are not limited to the following, front office reception and administration, facility and company organization tasks, assisting with facility coordinations, providing support for projects, and contributing to the general efficiency of the organization. 
  • Contribute in increasing team efficiency by giving support both operationally and administratively.  The assistant is expected to assist with daily tasks that are contributing to the general efficiency of the company.
  • Assisting with the direction of company policies to maximize efficiency and minimize errors. 
  • This role will be instructed to schedule meetings and travel for leadership and executives, as well as, compile business-related information.
  • This role will support the leadership of the facility towards the hiring and onboarding process, assisting with documentation transfer and communication.  This role will be asked to support Orientation classes and presentations as needed.
  • Support the communication and updates of policies and procedures through documentation and notices.
  • Responsible for participation and reporting of the Attendance Policy point tracking in a prompt, timely manner.
  • Prepare to support the checking-in, hosting, and coordination of tours and inspections of the cultivation facility.
  • Responsible for the management of the parking lot by giving proper notifications as needed, providing updates, and communicating concerns with leadership as necessary.
  • Support the coordination and organization of company lunches and events.
  • Promote a healthy work environment that is positive and compliant with established company policies and procedures.
  • Support the organization and coordination of adding, editing, and removing signage for the facility.

Workspace and Material Maintenance:

  • Support the leadership of the facility with coordination and communication towards the general maintenance and upkeep of the facility.
  • Support the leadership with documentation and signage directions to ensure facility upkeep and organization.
  • Support the leadership and facility towards the stocking and organization of resources and supplies.
  • Support and communicate any noticeable environmental, safety, or compliance concerns to the General Manager of Operations.  Finding solutions to resolve and maintain best practices.
  • Participate and support associates with a safe, well maintained, and organized work area.

Compliance and Reporting:

  • Properly organize documents and files appropriately to ensure organization towards all city and state regulations and company policies.
  • Oversee and manage the organizing and securing of all METRC tagging and product flow.
  • Support the updating and organization of company files, including, but not limited to, SOPs, job descriptions, and termination paperwork.
  • Supporting and coordinating the instructed procedures to maintain compliance and safety.  Any compliance or safety mistake or error created must be addressed, reported, and resolved.  Support the communication with appropriate leadership to ensure resolution.

Supervision

  • Works under the direct supervision of the General Manager of Operations.
  • This position will be asked to support the guidance and training of associates of the facility, but this position will not be asked to discipline employees.  

Job Requirements

  • This position is expected to support the facility to perform duties at a highly productive and efficient pace, consistently.
  • To apply for a new position, employees must have served within this position for at least six months before submitting the Grow Transfer Request form to the direct supervisor.

Working Conditions 

  • Able to use a computer and/or hand tools while sitting or standing for extended periods of time.
  • Able to move about a typical office, manufacturing and warehouse environment.
  • Able to kneel, bend, reach, rotate, and stoop on an intermittent to regular basis daily.
  • Able to lift and move up to 30 pounds occasionally.
  • Consistent on-time attendance for all scheduled shifts.  Prepared for a full-time 40 hour work weeks within this position, regularly.
  • Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

Job Qualifications

 

Work Experience:

  • Three years of work experience in an administrative or clerical role preferred.
  • Three years of work experience in a related industry or work environment preferred.
  • Demonstrates ability to consistently achieve productivity and performance requirements. 
  • Demonstrates high attention to detail.
  • Demonstrates professional and respectful demeanor towards others.  Demonstrates respectful verbal and written communication capability. 
  • Knowledge and background in cannabis cultivation preferred.
  • Ability to create, utilize, and modify electronic documents.
  • Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.
  • While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and university, handle various types of media and equipment, and visually or otherwise identify, observe and assess.
  • Knowledge of local, state, and federal employment laws relating to key areas of responsibility.
  • Must be able to secure appropriate work credentials from the State of Michigan Department of Licensing and Regulatory Affairs Marijuana Regulatory Agency Enforcement Division.

Education:

  • High School Diploma or equivalent required.
  • Associates degree or an additional 2 years of related experience may be substituted in lieu of a degree preferred.

Proven success in the following job competencies:

  • Administrative and Organizational Skills
  • Data Entry and Computer Usage Proficient
  • Approachable and Effective Communicator
  • Large group coordination skills
  • Proactive, Highly Assertive and Creative
  • Multi-tasking proficient
  • Teamwork
  • Professionalism
  • Problem Solving and Decision Making
  • Quality, Compliant, and Safe Results
  • Willing to give and take Direction

 

Note:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

 

We are an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.