Supply Chain – Distribution Manager

Supply Chain – Distribution Manager
..
US-CO-Denver
Mark Segobiano

Purpose

 

Under the direct supervision of the Director of Supply Chain, the Distribution Manager is responsible for coordination, planning, execution and oversight of all daily activities in regards to order fulfillment for all LivWell Retail locations, Wholesale Customers, and inbound receiving of bulk wholesale flower shipments to the LivWell Distribution Center. Additionally, this position also oversees the distribution of all inventory that has been procured through the Supply Chain department. This individual is responsible for the oversight of departmental files, records, price controls, vendor sourcing, order placement, inventories controls, receiving, and deliveries. This position interfaces with the Retail Staff as well as External Vendors on a regular and proactive basis to source goods and materials. Collaborates with Supply Chain team and creates replenishment requests and prepares purchase orders of 1st party product from satellite production locations.

 

Essential Duties

 

Purchase Order and Inventory Management

  • Oversees the preparation of deliveries to stores
  • Ensures efficient order planning, selection, and picking of all LivWell and Wholesale orders
  • Monitors errors to ensure a 98% fillrate
  • Daily monitoring of inventory at Grow, MIPS and Retail facilities
  • Manages coordination of inventory requirements and procurement details with vendors and customers.
  • Responsible for ordering 1st party product from satellite production facilities to bring into LDC.
  • Create/submit purchase requisitions as needed in support of department operations.
  • Forecasting and estimating potential stock requirements based on company demand.
  • Tracking the transportation and distribution of inventory.
  • Monitoring inventory replenishment ensuring that product is following FIFO
  • Provide Feedback to production and analytics teams on status of backstock
  • Assist in the purchasing and receiving of Bulk Wholesale flower product
  • Communication of Delivery ETA and delays

 

 

 

Shipping and Receiving

  • Manages receiving of 1st party medicated supplies, confirms that delivered goods match purchase order specifications of quantity, condition, and completes all necessary paperwork.
  • Ensures non medicated supplies and 3rd party medicated products are delivered to their destination
  • Monitors replenishment stock and works with Purchasing and Analytics departments to forecast future demand.
  • Monitors and replenishes Min/Max levels.
  • Organize and maintain LivWell Distribution Center for efficient material storage and handling on a continual basis
  • Assists in conducting quarterly or annual inventory audits
  • Assist Supply Chain staff in daily activities as needed

 

Security and Compliance            

  • Ensure compliance throughout operations with State and Federal Regulations
  • Work closely with the Security and Compliance team to ensure best practices are in place and state and federal regulations are adhered to
  • Troubleshoot and resolve any distribution related errors
  • Ensure allowable gram limits at retail locations are evaluated daily to assist in medicated replenishment.

 

Fleet Management        

  • Collaborate with Purchasing Department for maintenance of Fleet Vehicles
  • Ensure proper driver training to ensure vehicles are operated as intended
  • Collaborate with Director of Supply chain on additional vehicle purchases/expenses
  • Monitor wear and tear on vehicles, repair any bodywork issues that arise
  • Collaborate with Security and Compliance along with IT and Legal on Tracking solutions

 

Reporting and Analysis

  • Conducts inventory auditing on a required basis.
  • Identification of sales trends, opportunities for process improvement and expense management.
  • Reporting of inventory surplus, product returns, and any damages.

 

Systems

  • Utilize company systems to properly account for issues, returns, receipt of new material and associated back-orders.
  • Thorough understanding of METRC operations
  • Familiarity with Point of Sale Software

 

Project Management

  • Develop and manage inventory related projects, including defining project scope, resources and achieving deliverables.

 

Other Duties

  • Other duties as assigned.

 

Supervision

 

  • Works under the direct supervision of the Director of Supply Chain and has managerial responsibilities over the couriers, and order fulfillment employees.

 

Job Qualifications

 

  • A minimum of three year’s experience working in warehouse operations, inventory management.
  • Demonstrated understanding of logistics and inventory control.
  • Knowledge of state and federal employment laws relating to key areas of responsibility.
  • Must be able to secure a MED card.
  • Must possess a valid Colorado Driver License.
  • Demonstrated project management skills
  • Knowledge of various computer systems and applications, including Microsoft Office, Google Drive, inventory management programs such as Counterpoint, SQL based platforms, Microsoft NAV, etc
  • Prior experience using METRC is required
  • Demonstrated data analytics skills
  • Knowledge of local, state, and federal employment laws relating to key areas of responsibilities.
  • General understanding of compliance and regulatory issues regarding medical and recreational marijuana.

 

Education

 

  • Associates or bachelor’s degree in Business Management, Busines Operations, Supply Chain, Logistics, Statistics, or related area of study preferred relevant experience preferred.
  • APICS certification preferred.

 

Proven success in the following job competencies:

 

  • Leadership
  • Organization
  • Attention to Detail
  • Tracking and Reporting
  • Results
  • Communication
  • Customer Focus and Relationship Building
  • Influencing
  • Problem Solving and Decision Making
  • Information and Technology proficiency
  • Time management
  • Teamwork

 

 

Working Conditions

 

  • Able to use a computer for extended periods of time.
  • Able to move about a typical office, manufacturing, retail, and warehouse environment.
  • Able to kneel, bend, reach, rotate, and stoop on an intermittent to regular basis daily.
  • Able to lift and move up to 75 pounds regularly.
  • Regular and on-time attendance.
  • Hours regularly exceed 40 hours per week.
  • Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

 

Note:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.